In the business world many people feel
overwhelmed by seemingly endless meetings. Unique Client Solutions encourages
you to put a stop to long boring meetings and follow a framework to success.
Unique Client Solutions is a thriving
customer acquisitions and direct sales company, and like any business, meetings
are essential to the company’s success. However the team at Unique Client
Solutions believe that when it comes to running a successful meeting, they’ve
got the particulars down to a T.
All business meetings fit into one or more
of three fundamental functions.
1. To ask for approval for something
2. To get input and ideas from other people
3. To disseminate information.
Now that you understand this Unique Client Solutions suggests that you always use this framework to work out why you’re
having a meeting. You’ll probably find that you can hit multiple objectives in
a meeting but if you separate your meeting into these sections you’ll find they
are more productive.
Set yourself goals of what you want to
achieve from your meeting and set them out at the beginning. “Today I’m going
to give you three pieces of information about our latest project. Next I’d like
your ideas on how we can solve this problem…finally I need your approval to get
this outstanding issue signed off.”
Tell people how long the meeting is going
to last. Unique Client Solutions suggests that you work out approximately how
long each section is going to take then leave 10 to 15 minutes at the end for
any overhang. If you commit yourself to a timeframe then you’re going to push
yourself to stick to it. If you end up discussing something for too long, and
there are other things that are pressing, take a note of what you were saying and schedule another time to discuss it.
Don’t schedule too much into one meeting.
Simon Tomlinson, manager at Unique Client Solutions says, “The longer your
meetings are the more people are going to switch off in them and they’ll become
less productive. If people know they’re going to be quick and painless they’ll
come into them with a better attitude and you’ll get more done.”
By sticking to this simple framework Unique Client Solutions is confident that you will see the difference in your organisational
meetings.
